Careers at ISPE

IMMEDIATE SUPERVISOR: Controller
DEPARTMENT: Finance
LOCATION: Tampa, FL area / Hybrid

General Summary

The Accountant I responsibilities will include assisting in day-to-day accounting operations including receivables, payables, and month-end close. In addition to preparing, processing, and analyzing various accounting data and operational information, the role will have the opportunity to work directly with the Chief Operating Officer on special projects, contracts’ management and other financial and administrative tasks.

Principal Duties and Responsibilities

Essential Functions:

• Daily and on-going responsibilities of the Accountant I position include but are not limited to:
• Accounts payable 
• Sales and use tax
• General ledger (account reconciliations, journal entries, fixed assets, etc.)
• Bank reconciliations
• Support monthly close process
• Support external annual audit
• Special projects as needed

Requirements & Qualifications

Education and Experience:

• BS degree in Accounting or similar discipline
• Experience with accounting software (Microsoft Dynamics preferred)
• Intermediate Word, Excel, and PowerPoint skills
• Demonstrated knowledge of accounting principles, practices, standards, and regulations
• High attention to detail and accuracy
• Ability to meet strict deadlines
• Ability to work independently as well as collaboratively
• Ability to balance competing priorities

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The above declarations are not intended to be an “all inclusive” list of duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job, and are a reasonable representation of its activities. 

IMMEDIATE SUPERVISOR: Director, Marketing
DEPARTMENT: Marketing and Communications
LOCATION: Remote

General Summary

The Marketing Coordinator is responsible for meticulously planning, coordinating, implementing, tracking, and overseeing projects related to ISPE’s marketing campaigns. As a key member of the Marketing and Communications Team, the Marketing Coordinator, is an all-encompassing position that requires a high-level view of various moving parts, such as stakeholders, deadlines, and deliverables while also maintaining extreme attention to detail. This includes a thorough understanding of ISPE’s products and services, as well as the respective marketing budgets and goals/success criteria established for each. This is a remote work position, and may be located anywhere in the continental U.S., noting that ISPE office hours are conducted on eastern time zone.

Principal Duties and Responsibilities

Essential Functions:

• Develop a deep understanding of the company’s products, services, and goals
• Effectively and efficiently manage marketing campaigns via project management software (Monday.com), including the calendar of tactical deployments of marketing efforts
• Work with the Marketing and Communications team on the development and organization of integrated marketing campaigns
• Ensure all timelines are reasonable and deliverables are provided on time
• Monitor all marketing campaigns' effectiveness to optimize impact and progress
• Resource management of Marketing/Communications staff and contractors to ensure the ability to successfully plan and execute scheduled marketing campaigns
• Assist in compiling regular reports of campaign performance and results and provide ongoing updates to various internal value streams
• Develop strong partnerships and trust with internal value streams, as well as colleagues within and outside of the Marketing Communications Department
• Other duties and responsibilities as assigned

Requirements & Qualifications

Education and Experience:

• Bachelor’s degree in Marketing, Communications, Business Management, or related field.
• Minimum of 3 years of marketing campaign management, ideally related to logistics, project management, or client-facing roles
• Monday.com experience or a similar work operating system (Work OS) is preferred, but not required
• Experience in the pharmaceutical or other manufacturing/engineering industry preferred, but not required
• Ability to travel as needed to conferences, business meetings and trainings (less than 10%)

Knowledge, Skills and Abilities:

• Working knowledge of Microsoft Office suite (Word, Excel, PowerPoint) and Office 365
• Working Proven success designing and executing marketing and communication campaigns
• Excellent organizational, prioritization, decision-making skills and the ability to meet deadlines
• Excellent time management and multitasking ability, capable of simultaneously managing multiple projects with different deadlines
• Exceptional editing and proofreading skills
• Superior verbal and written communication skills
• Proficient with Microsoft Office Suite and Adobe Creative Suite
• Enthusiastic, fast learner with intellectual curiosity and a willingness to take initiative
• Strong collaborator with the ability to work across various departments and teams to create results
• A positive attitude – maintaining poise and professionalism in stressful situations.
• Strong attention to detail
• Ability to think analytically and strategically
• Ability to work as part of a team and independently

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The above declarations are not intended to be an “all inclusive” list of duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job, and are a reasonable representation of its activities. 

IMMEDIATE SUPERVISOR:  Director, Marketing
DEPARTMENT: Marketing and Communications
LOCATION: Remote

General Summary

The Senior Graphic Designer is a design leader and brand steward whose high standards and broad conceptual thinking inspires creative excellence. This position brings both leadership and hands-on creativity to continually improve ISPE’s brand presentation and is responsible for a variety of digital and print deliverables from concept to production. As a key member of the Marketing and Communications Team, the Senior Graphic Designer plays an instrumental role in the conceptualization and implementation of marketing campaigns, working closely in partnership with internal value stream leads to ensure delivery of superior clear, concise, and compelling advertising, and marketing collateral. This is a remote work position, and may be located anywhere in the continental U.S., noting that ISPE office hours are conducted on eastern time zone.

Principal Duties and Responsibilities

Essential Functions:

• Act as creative consultant to protect, maintain and continually improve the ISPE family of brands as ISPE continues to evolve and grow
• Design, create, and execute the production of all ISPE promotional materials, direct mail, flyers, catalogs, onsite guides, PowerPoint presentations, ads, web graphics, social media graphics, landing page design, email graphics, trade show displays; overall ISPE brand management; graphics standards updates
• Act as project manager for conference creative deliverables, creating timelines, developing concepts for onsite graphics, and coordinating internal value streams to deliver elevated attendee experience
• Manage requests for creative, setting deliverable dates to set and meet client expectations. Provide regular status updates on each project
• Assist in reviewing content submitted by internal value streams
• Manage vendors and freelance designer(s) as needed, ensuring accountability in meeting production milestones and review stages, including hiring and reviews
• Collaborate with Marketing and internal value streams to develop strategies and deliver fresh creative marketing solutions
• Contribute to overall marketing strategies encompassing corporate branding, public relations, advertising, events, training programs, publications, member services, sales collateral, print materials, and web design
• Stay abreast of design tools, digital media platforms, and industry trends

Requirements & Qualifications

Education and Experience:

• Bachelor’s degree in Graphic Design or a similar field is required for this position
• 5-8+ years of relevant experience in graphic design, editorial design, or advertising and 2+ years of project management experience preferred
• Must have strong project management skills to plan, prioritize, and organize effectively.
• Proficient in marketing theory and design applications
• Knowledge of B2C and B2B marketing strategies
• Proficient with Microsoft Office Suite, Adobe Creative Suite (InDesign, Photoshop, Illustrator, etc..) and other digital imaging tools used in the production of print and electronic communications
• Excellent organizational skills, including experience cataloging and saving final design and support files
• 3+ years of experience collaborating with an in-house marketing team and organization staff.
• Strong technical aptitude and ability to pick up new tools quickly
• Ability to travel as needed to conferences, business meetings and trainings (less than 10%)

Knowledge, Skills and Abilities:

• Keen eye for modern, fresh design aesthetics and typography
• Strong attention to detail with exceptional editing and proofreading skills
• Ability to work in a fast-paced and dynamically changing environment
• Ability to coordinate and organize multiple simultaneous projects
• A positive attitude – maintaining poise and professionalism in stressful situations
• Strong collaborator with the ability to work across various internal value streams to create results
• Ability to work as part of a team and independently
• Superior verbal and written communication skills

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The above declarations are not intended to be an “all inclusive” list of duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job, and are a reasonable representation of its activities.